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+---
+title: "Minutes for the 2021-04-18 Board Meeting"
+date: 2021-04-21T00:09:19-05:00
+audio:
+  - "https://data.imfreedom.org/public/board-meetings/audio-20210418.ogg"
+videos:
+  - "https://data.imfreedom.org/public/board-meetings/video-20210418.mp4"
+---
+IM Freedom Board Meeting 2021-04-18 01:00 UTC using Zoom.us.  All times listed
+below are in UTC.
+
+* Preamble and call to order: 01:09
+* Directors Present
+  * John Bailey, President/Treasurer
+  * Matthew Needham, Vice President
+  * Gary Kramlich, Secretary
+  * Ethan Blanton, Director
+  * Colin Barrett, Director
+  * Richard Laager, Director
+* Board Election
+  * Ethan moves to reup the current slate of officers.
+    * Gary seconds
+    * Passes unanimously
+  * Colin moves to re-elect the board
+    * Ethan and Gary second
+    * Passes unanimously
+* Treasurer's report:
+  * 2019 closed with a total balance of USD $29,875.11.  2020 opened with the
+    same balance.
+  * Income was as follows:
+    * Interest Income: USD $ 3.36
+    * Spreadshirt: USD $24.88
+    * **TOTAL INCOME**: USD $28.24
+  * Expenses were as follows:
+    * Gary Kramlich (Development Grant): USD $5,000.00
+    * Gary Kramlich (Bank fee reimbursement): USD $30.00
+    * John Bailey (domain renewal reimbursement): USD $145.80
+    * **TOTAL EXPENSE:** USD $5,175.80
+  * The net change in our money on hand was a loss of USD $5,147.56.
+  * Our closing balance on December 31, 2020 was USD $24,727.55.  The breakdown
+    of this balance is as follows:
+    * Paypal: USD $2,564.62
+    * Savings account: USD $16,551.71
+    * Checking account: USD $5,611.22
+  * Additional items:
+    * One time transfer of USD $5,000.00 from checking account to savings
+      account in order to slightly boost the interest earned on the savings
+      account.
+    * There is a monthly transfer of $1.00 from the checking account to the
+      savings account and a corresponding transfer of $1.00 from the savings
+      account back to the checking account.  This transfer always nets to $0.00
+      and serves to, when combined with the Treasurer's occasional online
+      logins, keep the two accounts from going dormant.
+  * 2020 closed with a total balance of USD $24,727.55.  2021 opened with this
+    same amount.
+  * Thus far we have had zero expense.
+  * Thus far we have had a total of USD $206.41 in income broken down as
+    follows:
+    * Donations:   USD $195.30
+    * Spreadshirt: USD $ 10.00
+    * Interest:    USD $  1.11
+    * **Total balance on hand as of April 9, 2021** is USD $24,933.66
+  * A transfer of USD $2,500.00 was made from the PayPal account to the
+    checking account.  Once any reimbursements issued from the 2021 board
+    meeting are settled the checking account's balance will be drawn down to
+    approximately USD $500 by transferring the excess to the savings account in
+    order to maximize interest income.  The transfer was effective April 12 and
+    did not affect our overall balance on hand.
+  * Ethan asks a question about the address with the bank as he just received
+    a paper statement.
+    * John mentions that he's still working on that.
+  * Ethan mentions he forward an email about Benevity to John.
+    * John mentions he plans on taking care of it Monday.
+  * Matthew brings up the idea we had about switching banks.
+    * John states that we have worked through most of the issues now so it
+      isn't an issue right now.
+  * Matthew moves to accept the treasure's report.
+    * Colin seconds.
+    * Passes unanimously
+* Old Business
+  * Reviving our charter with CT Corp
+    * John spoke to them on the phone yesterday but is waiting for a response
+      from them.
+    * Penalties for falling behind won't be waived and are expected to cost a
+      fair amount.
+      * Ethan mentions that in the past there was a standing resolution to
+        reimburse the treasurer for the filing fees and that once we know the
+        value we should do that again.
+    * The mail forwarding service is more expansive than we think is
+      reasonable.  Therefore, John mentions he has new business about how we
+      can handle the corporations address going forward.
+  * Amazon Smile
+    * John received an email about 6 or 7 months ago and tried to register, but
+      was unable to do so because they required a check which we don't have.
+      We lost out on about USD $50 due to this.
+    * John received another email on the 1st or 2nd of April which had a
+      deadline of March 31st which he obviously couldn't complete on time.  We
+      missed out on about USD $2019 due to this.
+    * However, everything is now registered and appears to be working using
+      John's address as the corporations address which should help deal with
+      any contact issues in the future.
+      * Ethan mentions that due to COVID we might be able ask them to honor it.
+        * Gary mentions that he has used the Smile support before so we can
+          reach out to them.
+  * Infrastructure Update
+    * Just about everything has been moved to Digital Ocean.  Outstanding items
+      are email and trac with a goal of May 1st to have them migrated.
+      * Ethan asks if email has been converted to our SSO yet and how will that
+        effect people who may have email accounts but not have an SSO account
+        yet.
+        * Gary says it has not yet been converted, but we can wire them up
+          when they create an SSO account.
+    * We were using Bintray as a download because of the trust issues people
+      have with Sourceforge, but since Bintray is shutting down, all of our
+      downloads going forward will be on Sourceforge.
+    * There were more details in the State of the Bird.
+    * There was quite a bit of discussion on how to avoid our email being
+      marked as spam in the future when we do migrate it.
+* New Business
+  * Reimburse Gary for code signing certificate of USD 177.00 which he
+    purchased to sign the Windows releases.
+    * Ethan moves to reimburse Gary USD 177.00 for a code signing certficiate.
+      * Richard seconds
+      * Passes unanimously
+  * Reimburse John for domain renewals for pidgin.im, adium.im, and adium.org,
+    as well as the purchase of pidginchat.com through gandi.net for USD 105.40.
+    * Gary moves to reimburse John for USD 105.40 for domain registrations.
+      * Matthew and Richard second.
+      * Passes unanimously
+  * John purchased an M1 Mac Mini to assist in Pidgin development and would
+    like to be reimbursed USD 700 as he is going to cover USD 300 as well as
+    the tax as he will be keeping the machine.
+    * Ethan asks if this will be usable for Adium as well.
+      * Matthew and Colin aren't sure.
+      * Gary mentions that Pidgin is using Team City for  Pidgin's continuous
+        integration and we probably don't want to run to agents at the same
+        time if Adium is using something else.
+    * Ethan moves to reimburse
+    * Gary seconds
+    * Passes unanimously
+  * Ammend the corporate by-laws to update the corporation's address to John's
+    address.
+    * Ethan moves to enter John our point of record for imfreedom.
+      * Matthew seconds
+      * Passes unanimously
+  * Pidgin was accepted to Google Summer of Code.
+    * Gary and Elliot are the main contact points.
+    * John and Eion are backup organization admins.
+    * Gary points out that there should only be one student per mentor and this
+      may cause an issue for us due to our number of mentors.
+    * Ethan mentions he _might_ be able to help out in some capacity.
+  * Matthew asks with the address change, should he switch the Paypal contact
+    into to John's.
+    * John says yes.
+  * Gary mentions we probably need to update the contact info in spreadshirt.
+    * Matthew say's he'll look at it.
+  * Richard asks about moving money of out Paypal before we change our contact
+    info.
+    * John mentions that he's already got it down to like USD 200.
+    * Ethan mentions that since we don't have a withdrawl account linked to the
+      account, it was necessary for us to keep a balance due to fees.
+    * John says he'll have to check if auto withdraw is enabled as the bank
+      account is listed there.
+  * Gary mentions that he's going to be sending an email requesting the board
+    members current address as he is responsible for having that on hand
+    according to our by-laws.
+* Ethan moves to adjourn.
+  * Richard seconds.
+  * Passes unanimously
+* Meeting ends at 01:51.
+
